A POS system should be evaluated by its full range of features and benefits, not just how it processes transactions. The best systems connect inventory, purchasing, employee management, and reporting into one platform that supports every decision you make.
When your POS system integrates these functions seamlessly, you gain control over daily operations, reduce errors, and strengthen profitability. It becomes a management tool that gives you clear insight, accurate data, and confidence in every sale.
What Are The Most Important POS System Features?
Inventory In, Inventory Out: Core Purchasing Tools
At the end of the day, your store runs on inventory coming in and inventory going out. The register is just the place where a barcode gets scanned, a total appears, and the customer pays with cash or a card. The real work happens in the tools that manage purchasing and invoicing behind the scenes.
We want your purchasing tools to help you:
- Decide what needs to be ordered and in what quantities.
- See what is already on order and committed.
- Track which items are selling and which are slowing down.
- Turn purchase orders into clean invoices when deliveries arrive.
When these tools are right, your stock levels stay closer to where they should be, and your staff spends less time guessing what to reorder.
Key Takeaway: The register closes the sale, but the real strength of your POS comes from how well it supports purchasing, invoicing, and accurate inventory counts.
Why The Register Alone Is Not Enough
Many owners first judge a system by how the front counter looks. A smooth checkout is important, but it will not fix weak inventory practices. If the back office cannot tell you what you are low on or how to reorder smartly, a fast scan at the front will not protect your margins.
We design our tools so that the register and the back office work together. The front end stays simple for staff and customers, while the back end quietly tracks items, costs, and quantities so you can see the full picture.
POS Features and Benefits For Control And Security
Your team is one of your biggest assets, but they should not all see or change the same things. Inside a good system, you can assign responsibilities and rights, so employees know what they can do and what they should not touch.
In our POS, we help you:
- Give cashiers access to sales functions without exposing costs.
- Let key managers view reports but not edit inventory values.
- Reserve high-level changes for owners or trusted leaders.
This hierarchy protects sensitive information such as cost, margin, and profit data. It also gives you a clear record of who did what in the system, which is critical when you are tracking shrinkage or solving a problem.
Need expert help with POS features and benefits? Contact Cheers POS for a free consultation.
Pro Tip: Review employee permissions at least twice a year. Staff roles change over time, and your POS should reflect current responsibilities, not last year’s lineup.
Reporting Features That Support Real Decisions
Reports need to give you clear margins, totals, and trends. We have seen systems that dress up the data with flashy charts and graphics that look nice but hide the numbers that matter. Our approach is the opposite. We focus on straightforward reports that show cost, price, profit, and movement in plain terms.
With the right reporting tools, you can:
- See total profits over a period without extra noise
- Check margin by department, category, or vendor
- Review which items are driving sales and which are tying up cash
We also know your accountant needs clean data. That is why we support exports into QuickBooks and similar tools so your POS and your books stay aligned.
Key Takeaway: Reports should answer specific questions about margin and profit, not distract you with decoration. Simple, accurate data beats fancy charts every time.
Choosing A POS Partner You Can Trust
A strong POS does more than handle checkouts. It brings together purchasing, invoicing, inventory, employee permissions, and reporting in one place so you can run your store with confidence. The right POS features and benefits protect your stock, your cash, and your team by giving you the tools you need where you actually use them.
At Cheers POS, we build our system around the back office needs that many providers overlook. We focus on inventory in and out, clear roles for employees, and reports that you can rely on when you make decisions or send data to your accountant.
If you are ready to move beyond a basic register and into a system that supports every part of your store, we are here to help. Contact Cheers POS today to schedule a demo and see how our POS features and benefits can support your business for years to come.
